Privacy Policy

We will collect your personal details, including but not limited to your name, contact details (together with your e-mail address) and other relevant information from your Curriculum Vitae ("CV") and/or application (such as height, weight, profiles photos, where relevant to the services we provide). On occasion this will also include special categories of personal such as details of criminal convictions and ethnic origin. When we receive your details, CV and/or application electronically, this may be through a direct application on one of our websites or an application that you have submitted to us whether through email or any other means.

We will likely obtain further personal information about you during the course of our relationship with you. This information may be obtained from you directly or from third parties, such as organisations to whom we have provided your CV and/or application who have engaged with you as part of a job application.

We will hold, use and disclose your personal information, for our legitimate business purposes including:

1. To provide our services to you;
2. To maintain our business relationship, where you are a user of our website, a client or candidate;
3. To enable you to submit your CV and/or application;
4. For general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on your CV and/or application below which outlines additional uses and disclosures;
5. To match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
6. To retain your details and notify you about future opportunities;
7. To answer your enquiries;
8. To direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Before we do so, you will be given an option to opt-out of such communications and an option to unsubscribe will also be provided with each communication;
9. To fulfil contractual obligations with our clients;
10. To provide further services to you by sharing your personal information with other companies within our Group of companies as well as trusted third parties. Further details about this are set out in the separate section below on How we Share Personal Data;
11. To release personal information to regulatory or law enforcement agencies, if we are required or permitted to do so;
12. In order to provide you with personalised content on our website, with more relevant communication in our emails, and with a tailored service from our consultants, we track and record your usage and interaction with our website and emails. We employ a third party service provider to help us record, store and analyse this information to determine how we might best deliver your engagement. We ensure that no personally identifiable attributes are recorded in this database and, other than our chosen service provider, we do not share this information with any other business or affiliate.

We may process, in accordance with local regulations, special categories of personal data where you include it in information you send to us e.g. if you include information about your health, religion or ethnic origin in the CV and/or application you send to us or application you submit. We may also be required to conduct a criminal records check against your details. We have processes in place to limit our use and disclosure of such sensitive data other than where permitted by law. To the extent that there is a need for us to process such personal data, we will obtain your prior explicit written consent.

"Special categories of personal data" cover, without limitation, personal information concerning racial or ethnic origin, communal origin, political affiliations or opinions, religious or philosophical beliefs, criminal record and health life and including genetic data and biometric data where it is used for the purpose of uniquely identifying a natural person.

Generally, our lawful basis for processing your personal data is the performance of a contract with you. However, in some cases, we may process your personal data on the basis of your consent for other purposes as set out in section 2 above which you agree and consent to by reading this Privacy Policy.

You have the right to withdraw your consent at any time and contact us (to find out how to contact us, please see the "How to Contact Us" section at the end of this document).

We do not sell or otherwise disclose personal data we collect, except as described in this Privacy Policy.

We may also disclose personal data as per the below:

Clients

We disclose your personal information to clients who have vacancies and/or request for your services.

Trusted Third Parties

We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:

• reference checking;
• qualification checking;
• criminal reference checking (as required);
• verification of details you have provided from third party sources; and/or
• psychometric evaluations or skills tests.

We will also share your personal information with third parties who perform functions on our behalf and provide services to us such as:

• professional advisors;
• data analytics providers;
• IT consultants carrying out testing and development work on our business technology systems; and/or
• Outsourcing partners, travel agents, and insurance brokers.

In addition, we may disclose personal data (i) if we are required to do so by law or legal process, (ii) to law enforcement authorities or other government entities, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity. We also reserve the right to transfer personal data we have to a party or prospective party in the event we wish to sell or transfer all or a portion of our organization, business or assets (including in the event of a reorganization, dissolution, or liquidation).

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

We offer you certain choices in connection with the personal data we collect about you. To update your preferences, ask us to remove your personal data from our mailing lists or submit a request, please contact us. To the extent provided by law, you may request access to the personal data we maintain about you or request that we correct, amend, rectify, erase, delete, block, or move the personal data by contacting us. You may also contact us to withdraw any consent you previously provided relating to our handling of your personal data or object on legitimate grounds to the handling of your personal data. We will also ensure that you are not discriminated against for exercising any of your rights described in this Privacy Policy.

Unless there is a legal reason not to, we will apply your preferences going forward.

To find out how to contact us, please see the "How to Contact Us" section at the end of this document.

You also have the right to lodge a complaint with the Data Office.

In order to undertake some of our activities, we may transfer personal data we collect to recipients in countries other than the country in which the data was originally collected. Where we transfer personal data to another country for processing by a recipient, we have put in place appropriate safeguards in accordance with applicable legal requirements to ensure that your data is adequately protected. This may include the requirement to put appropriate safeguards in place to protect the personal data.

Curriculum Vitae

We give you the option of submitting your CV and/or application via our website or by providing your CV and/or application to one of our team members. You can do this either to apply for a specific advertised job or for consideration by our team members for positions as they come up. Your CV and/or application will be stored in our database, and will be accessible by our recruitment consultants.

Your CV and/or application may also be emailed directly to other companies within our Group of companies for review and entry onto their database to enable them to provide their services to you. You are able to withdraw your permission for your data being processed outside the DIFC upon completing your registration form with us.

You can update your CV and/or application at any time, simply by following the same procedure to submit a new CV and/or application. Your old CV and/or application will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).

If you have any enquires or if you would like to contact us about our processing of your personal information, including to exercise your rights as outlined above, you can contact us as follows:

info@eventlab.me

We reserve the right to update this privacy notice at any time. We will publish the most updated privacy notice on our website. We may also notify you in other ways from time to time about the processing of your personal information where we process your data outside of the published privacy notice